For Student Clubs

Campus Scheduling Services processes on average 20,000 internal events and meetings each Academic Year. 

2,000 of these are Student Club requests!

All Student Club requests require Approval from Campus Life.  Your requests will remain in TENTATIVE status until your event is approved.  It is important that you respond to emails from Campus Life Staff, Campus Scheduling Services Staff and location gatekeepers.  DO NOT request printing or publish locations until you have a confirmed request.

We understand that events/meetings  do come up, but it is important to book your events  well in advance of the actual event date to insure that all your needs are and can be met.  All Operational Staff use the system for reports used to schedule staff and resources.  Late requests require additional coordination between you, Campus Scheduling Services and Operations and open the opportunity for access and set up issues. 

If your event has detailed logistics, you should attend a SPOG meeting. SPOG stands for the St Paul Operations Group and includes representatives from IRT, Public Safety, Physical Plant, Catering, Athletics and Campus Scheduling Services. SPOG meets weekly on Tuesdays from 1:30 - 2:30 pm.

SPOG meetings can provide you an opportunity to review your entire event and its needs with all service operation groups at one time to ensure that all your needs are met and your event logistics are in compliance with both the university's and city policies and ordinances.

Please contact Kimm Thiboldeaux to be added to a meetings itinerary at 651-962-6673 or kethiboldeau@stthomas.edu.

For more information please visit the Student Clubs and Organizations website.

For additional information please visit our Policies & Procedures, Resources and Contact pages.