Third Party Billing Information

The Third Party Billing option is for student's whose tuition and fees are billed directly to an outside agency. The University must receive an authorization form from the sponsoring agency before third party billing can be processed. All billing authorizations- which may be a letter, purchase order, or voucher, must be on official agency letterhead and signed by an officer of the organization.

The authorization must include:

  1. Student's name
  2. Student ID number
  3. Dates or term of eligibility
  4. Dollar amount, and/or type of charges that may be billed
  5. Complete billing address
  6. Name and phone number of a contact person

Billing Procedures

All authorizations must include the term or dates that the authorization is in effect. A new authorization is required for each term that the student is eligible. The University does not notify the student or agency when the authorization expires at the end of the term.

Any restrictions or contingencies on the authorization cannot be handled by the Business Office. For instance, if the agency requires grade or transcript information before payment, the University cannot authorize third party billing.

You may mail, fax, or hand deliver the authorization to the Business Office.

University of St. Thomas
Business Office, Mail #5002
2115 Summit Avenue
St. Paul, MN. 55105
Phone: (651) 962-6603
Fax: (651) 962-6630
E-mail: busoffice@stthomas.edu

Both the agency and student are responsible to ensure that the authorization is received before the first student bill is due to avoid finance charges. After the University receives the third party authorization, a credit is entered on the student's account and a charge is entered on the third party billing account. However, the credit on the student's account DOES NOT reflect payment from the sponsor.

Third party billing statements, titled "Statement of Account/Invoice", are prepared after the add/drop period for the term in order to limit changes that might impact the amount due for tuition and fees. Monthly statements are mailed directly to the sponsoring agency. After the first statement for each term, subsequent statements reflect any changes to the student's schedule/charges. These statements also indicate if a previous balance is unpaid.

Payment Information

Payments must be made within 90 days of billing. If payment is not received within 60 days, a notice of nonpayment will be sent to the agency. If payment is not received within 90 days, a notice of nonpayment is sent to the agency and also to the student. After 120 days of nonpayment, the student will be billed for the unpaid amount. Any charges that are not paid by the sponsor are billed directly to the student. Authorizations for future terms will not be accepted from students having an unpaid balance from their sponsoring agency.

Payment can be made in the form of a check or an electronic funds transfer.

Check - Make checks payable to the University of St. Thomas. To ensure that check payments are applied correctly and to avoid the student receiving duplicate credit, it is important that payments reference the THIRD PARTY account number, and not the student ID number.

Electronic Funds Transfer - Contact the Business Office to obtain electronic funds transfer bank information. Reference the third party account number and/or the students name when initiating an electronic funds transfer for accurate and timely credit.