Refund Policies and Schedule

Fall 2023 & Spring 2024 Terms

A. Tuition and Fees

In the event that you drop a course or withdraw officially from the University in accordance with the terms of St. Thomas withdrawal policies, the tuition and fees credited to your student account will be calculated according to the following schedule (subject to federal regulations regarding Title IV federal financial aid):

B. Meal Plans

Current students may change or cancel their meal plan for the semester through 4:00 p.m. on the second Friday of the semester. Cancellation or changes by resident students are subject to Residence Life policies. If meals have been used and/or dining dollars spent before the meal plan is cancelled or changed, those amounts will be charged to the student account. Requests for cancellations or reductions in meal plans made after the deadline are not eligible for any refund unless a student withdraws from all classes or, for resident students, cancels their housing contract.

If you reside in a St. Thomas residence hall, you can change or cancel your meal plan before the second Friday of the semester, by completing the appropriate form in the Student Housing System within Murphy Online. After the second Friday of the semester meal plans can only be changed to a larger meal plan. The effective date and time of change or cancellation will be the date and time the form is submitted in the Student Housing System.

If you are a non-resident student and have purchased a meal plan, you can cancel your meal plan by the second Friday of the semester, by e-mailing: cardoffice@stthomas.edu. The effective date and time of cancellation will be the date and time your written cancellation is received in Dining Services.

Any student who formally withdraws from the University and any residential student who cancels their housing contract, will have their meal plan cancelled. If a meal plan is cancelled due to a student’s withdrawal from the University or the student’s cancellation of a housing contract, meal plan credits are offered in accordance with the refund schedule below. Resident students who have cancelled their housing contract may use this credit to purchase a commuter meal plan if they choose.

If St. Thomas closes its residence halls or converts its in-person courses to an online format due to the COVID-19 pandemic or another unanticipated event outside the university’s control, impacted students may cancel their meal plan and receive a credit for unused dining dollars and unused meals that are part of a block meal plan. For students with an unlimited meal plan, the refund for meals will be prorated based on the cancellation date.

For more information about meal plan cancellation for students who reside in a St. Thomas residence hall, please refer to the Residence Life Cancellation Page.

C. Residence

Students residing in a St. Thomas residence hall may cancel their Student Residence Agreement by completing the cancellation form in the Student Housing System within Murphy Online. Housing refunds, in the form of a credit to the student account, are calculated using the schedule below based on the last date of official residence which is the check-out date, after subtracting a $500 cancellation fee. For more information about student housing cancellation please refer to the Residence Life Cancellation Page.

If St. Thomas closes its residence halls or converts its in-person courses to an online format due to the COVID-19 pandemic or another unanticipated event outside the University's control that affects its ability to maintain then-current resident hall occupancy or in-person classes or class sizes, and as a result St. Thomas cancels your Student Resident Agreement, a prorated student housing credit will be applied to your student account, and no cancellation fee will be charged.

The following refund schedule applies to undergraduate courses offered during J-term 2024:

If St. Thomas converts its in-person courses to an online format due to the COVID-19 pandemic or another unanticipated event outside the University's control that affects its ability to maintain then-current in-person classes or class sizes, tuition and fees for the converted courses will not be refunded or discounted, except in the case of course drops or withdrawals that qualify for a credit based on the below refund schedule.

The summer term consists of multiple sessions with varying start and end dates. Please ensure you are reviewing the appropriate session within the term.

If St. Thomas converts its in-person courses to an online format due to a pandemic or another unanticipated event outside the University's control that affects its ability to maintain then-current in-person classes or class sizes, tuition and fees for the converted courses will not be refunded or discounted, except in the case of course drops or withdrawals that qualify for a credit based on the below refund schedule.

UG Summer Session I

UG Summer Session II

Extended Summer Session (ending 7/25/24)

Extended Summer Session (ending 8/22/24)