GCC Regulations

Forms and Approvals

Report of Non Substantial Changes

  • Non substantial changes are changes that need to be made in university systems (Banner, catalog, etc.) that don't change the content of the course (course number, course title, course description that doesn’t change the content of the course)
  • These changes need to be reported to GCC so they appear on the agenda and minutes for historical record
  • These changes come to GCC as a memo after being approved by the school or college curriculum process

Informational Reports

  • Changes include: new graduate courses, substantial changes to existing graduate courses, designation of required courses in a graduate program
  • Substantial changes to existing graduate course would be any change that would change the course content
  • After college/school approval, college/school curriculum chair will send to all curriculum chairs (who must inform academic deans and department chairs) and cc GCC mailbox

Major Curriculum Proposals

  • Changes include: new programs, new credit-bearing certificates, change in total credit hours for a degree, significant restructuring of a program, changes that require cooperation or will significantly draw on resources from other schools/colleges
  • New degrees - rules and regulations are changing quickly with accrediting bodies and the state of Minnesota, for the most up to date information contact the GCC convener prior to beginning paper work
  • After school or college level approval:
    • College/school curriculum chair will send to all academic deans, all department chairs, all curriculum chairs and cc: GCC mailbox
    • College/school curriculum chair will send out to all college/school faculty for 10 class day consent period and cc: GCC mailbox
  • Proposals must include the dean’s transmittal letter when submitted to GCC
    • Deans MUST consult with the EVP/PROV prior to submitting documents to GCC

Agendas

  • Agenda items must be received by 4 pm five class days prior to a meeting
  • Agenda items are only accepted from the college/school curriculum chair
  • Agendas are posted on the Blackboard site three days prior to the next meeting
  • If an agenda contains only informational items, the GCC meeting will be held virtually

 

University By-Laws for the Graduate Curriculum Committee

Course Proposals

In the case of proposals for new graduate courses, substantial changes to existing graduate courses, and designation of required courses in graduate programs, the originating department shall regularly submit an informational report on all such course proposals after final approval by the school/college.  The informational report shall identify the name of the course, the course number, the CIP code (Classification of Instructional Programs), the number of credits, whether the course is required or elective, and provide a brief description of the course.  This informational report shall be sent to all chairs of curriculum committees (who will keep academic deans and department chairs appropriately informed) and to the Graduate Curriculum Committee.  Within thirty (30) class days after receipt of the informational report, the Graduate Curriculum Committee by a two-thirds vote may re-designate the proposal as a major graduate curricular proposal if it concludes that the proposal falls within the description in section f.ii.  Without re-designation as a major graduate curricular proposal, the Graduate Curriculum Committee may offer advisory suggestions on a course proposal to the originating department.

Major Graduate Curricular Proposals

 In the case of proposals for (1) new graduate degrees or programs, (2) new credit-bearing certificate programs, (3) increases or decreases in the total credit hours required to complete a degree, (4) significant restructuring of a graduate program, and (5) changes that require cooperation or will significantly draw on resources from other schools/colleges, the Graduate Curriculum Committee will review proposals to consider whether they will have a significant impact on resources outside of the originating school/college, result in significant and inappropriate duplication of the education or responsibilities of another school/college, significantly undermine the quality of a University of St. Thomas degree, or be inconsistent with the university's mission.  After completion of the appropriate curriculum process in the originating department's school or college and at the time of its submission to the Graduate Curriculum Committee, any major graduate curricular proposal will be accompanied by a letter from the appropriate academic dean or dean's designee, after consultation with the Executive Vice President and Provost, commenting on the proposal's relevance to the mission of the university and availability of university resources to support the proposal.  When the proposal is submitted to the Graduate Curriculum Committee, it shall also be sent to all academic deans, all department chairs, and all chairs of curriculum committees.  Within thirty (30) class days after submission, and with full consideration of the distinctive nature of each graduate program, the Graduate Curriculum Committee shall vote to approve or reject a major graduate curricular proposal.  If the Graduate Curriculum Committee rejects any major graduate curricular proposal, it will remand the proposal to the originating department with a written explanation of the reasons for that decision, and initiate conversations with that department.  The department may then submit a revised proposal, which follows the curricular process in the school or college.  If the originating department and the Graduate Curriculum Committee are not able to come to a resolution after remand, the originating department may take the proposal directly to the Faculty Senate.  Any major curricular proposal that passes Graduate Curriculum Committee or Faculty Senate review becomes a recommendation to the administration.