ARCIE Process Explained

For faculty members who are in the process of writing a proposal for a short-term off-campus program for January 2015, the following is intended to help you better understand the Academic Review Committee for International Education (ARCIE) processes for: 1. Approving UST and UMAIE sponsored courses and 2. Selecting the courses that are approved to travel off-campus annually, as the University/Administration and the International Education Center balances managing risk and resources.

First, as you know, your faculty proposal is due October 14, 2013.  Once, we have received your proposal, all committee members will carefully review the proposal and discuss whether it will be approved by ARCIE.  According to current ARCIE policies and procedures, the main focus of this review is to ensure your course has integrated intercultural and experiential learning.  While ARCIE’s purpose is not to access the academic content of the course (this is the responsibility of the academic chair, dean and curriculum committee), a successful and high quality off-campus program fully integrates traditional academic content, experiential teaching methods, intercultural learning and sound logistics. Thus, in order for a proposal to be approved by ARCIE, members of the committee read the proposals and discuss the following: 

  • How does your course integrate intercultural learning and experiential learning into the course?  What are the course’s intercultural learning goals and objectives (how will students learn about the intercultural context?)?  How is intercultural learning assessed?  ARCIE’s primary purpose is to explore the extent to which the potential for intercultural learning opportunities for students are identified and used. ARCIE knows there are different ways to achieve the goal of intercultural learning. The committee’s intent is to see the extent to which each course or program includes intercultural learning objectives, how the instructors plan to achieve your objectives, and the degree to which the objectives are met.
  • Similarly, does your course proposal justify why the course needs to be taught off-campus?  How are learning objectives and student learning enhanced by the location(s)? 
  • ARCIE also reviews the integrated syllabus for: contact hours, number of days, and if evaluation methods are clear. ARCIE will also consider the proposal’s learning objectives and consider whether they are clear and attainable within the time and logistic constraints identified in the proposal. 
  • Is the proposal complete?  A common mistake is the lack of a detailed integrated syllabus.  Syllabi with just dates and locations with little attempt to demonstration how the location enhances learning objectives are difficult for ARCIE to evaluate for intercultural learning and justification for the course to be off-campus.     

To help you with this review process, ARCIE recommends that proposals which are new or have significant changes take advantage of our pre-review process.  To take advantage of this pre-review process, please submit your proposals to ARCIE co-chairs (Katherina Glac or Suzanne Wisniewski) by September 26th. In this pre-review process, ARCIE members will read your proposal and provide you with detailed feedback before the final proposal deadline. 

Once ARCIE has determined which proposals have been approved, then the second phase of the process is to select the courses that will be allowed to go January 2015.  In some years, ARCIE has approved more courses than the limit set by UST for the number of courses that are allowed to go off campus.  The limits are set by Academic Affairs (number they can afford) and IEC (number they can manage).  The current limit is for 10 UST courses and 8 UMAIE courses for January 2015.  In the event that more courses are approved than there are spaces, ARCIE will select a balanced set of courses based on the following (as stated in ARCIE Policies and Procedures): 

  • Equitable/proportionate distribution between graduate and undergraduate courses.
  • Equitable/proportionate distribution between new and repeat offerings.
  • Equitable/proportionate distribution between courses with proven viability (ease of recruitment) and those that provide a unique opportunity (limited enrollment potential).
  • Equitable/proportionate geographical distribution.
  • Equitable/proportionate departmental/college distribution.
  • Whether the course is designed for first-year students
  • Whether the course emphasizes service learning
  • Whether the course meets curricular requirements (major, minor, departmental, college, core, etc.)
  • Whether the course has been offered frequently
  • The degree to which the program integrates the site’s location/culture
  • Input from the appropriate department chair and/or dean

If your course has gone multiple times in the past, please do not:

  • Assume that just because it was selected to travel off campus in the past, that it will be automatically selected in the future.
  • Assume that your course will automatically be allowed to rotate in, every-other-year.  Given the larger volume of ARCIE ‘approved’ courses, we cannot guarantee the course will be rotated as you desire.