The Role of the Advisor:
- Take initiative to get to personally know the interests, skills and talents of the advisee.
- Help the advisee understand the academic and administrative processes of UST.
- Help the advisee understand the expected standards of academic achievement at UST.
- Ask questions that will allow the advisee to clarify career and life goals and discuss how educational opportunities at UST can prepare the student for those goals.
- Direct the advisee to the online degree evaluation, which provides a template of degree requirements and tracks the student’s progress in meeting the requirements. Assist the advisee in developing an educational plan and select appropriate courses and seek enriching educational experiences.
- Refer advisees to campus resources as necessary
The Role of the Advisee:
- Take the initiative to meet with the advisor on a regular basis (at least once per semester) and be well-prepared for those advisor meetings (see below).
- Intentionally acquire information to assume ownership ultimate responsibility for the course of study.
- Learn to access, read and interpret the online degree evaluation, which provides a template of degree requirements and tracks the student’s progress in meeting the requirements. Research course registration choices and be prepared to discuss these choices when meeting with advisor.
- Actively seek academic and career information and resources to meet educational goals.
- Actively learn the relevant policies and procedures of UST.
How to prepare for your Advising meeting
- Access and review your online degree evaluation (found in Murphy Online) and create a list of remaining courses required for degree and/or major completion. Additional details can be found in the online undergraduate catalog: http://www.stthomas.edu/catalog/
- Create a list of courses that interest you the most for the next term. You can find these options in the online Class Finder (http://www.stthomas.edu/classes/) or Murphy Online. See also the Practice Schedule to help you determine which courses and sections will work well for you.
- Do your best to create a tentative graduation plan (registration listings for every term until you graduate) using the Degree Plan. Your faculty advisor and academic counselors can help you refine this plan.
- What if your top course choices fill with other students before you are allowed to register? It is wise to create a list of “Plan B” courses.
- Create a list of any other questions. Examples: Do you have a plan to study abroad? Do you plan to take summer and/or J-term courses? When is a good timeline to consider an internship? What can I do with a major it (fill in the blank)? When/how would gaining research experience be valuable? Your advisor will likely direct you to other campus resources (Study Abroad, Career Development, etc.) but it will be valuable to hear direct advice from him/her in response to your questions.
Tips for Working With Your Advisor
Your advisor can be a primary and personal resource to you at UST. Faculty advisors are able to help interpret the academic/graduation requirements and help you choose appropriate classes each semester. To help maximize the support and help from your advisor relationship, please keep a few guidelines in mind.
- Ask your advisor when he/she prefers to meet with you. During his/her office hours? In the mornings or evenings or on particular days of the week? Take note of these details and schedule your appointment within the parameters provided by your advisor.
- Note that your advisor may be particularly busy during the first week of the term and around the drop/add deadlines. If you need to see your advisor during these timeframes, try to schedule an appointment in advance.
- When you make an appointment, make sure you keep it! Let your advisor know well in advance if you are unable attend your appointment and need to reschedule it.
- Your faculty advisor can be a great resource for registration assistance at UST (and he/she will be the person who will release your registration hold each term), but they are a wealth of information about other topics as well. Take the initiative to get to know your advisor. Why did he/she select his/her field of study? What kind of research has he/she done? Why is he/she at UST?
- Your faculty advisor is just one of many campus resources available to assist you. Please see Other Academic and Personal Resources On Campus for a list of common campus resources.
First Year Advising Timeline
Early registration is recommended to ensure students are able to get into classes they need. Students register using MURPHY Online. All students are required to met with their advisor prior to their assigned registration day and time to discuss their plans and to have their registation advising hold released.
The following web videos will give you a tutorial about the registration process at UST. Please use the following links:
How to Register in Murphy Online
Adding and Dropping Classes
During the first ten days of classes students may add or drop classes without penalty or record. Once classes begin students should complete a Change in Registration (Drop/Add) form to add classes; this must be signed by the professor of the class and returned to the Registar's office in 126 Murray-Herrick. After the first ten days of class students may withdraw from classes and you will receive a "W" on your transcript. The Registrar's Office and your Undergraduate Academic Catalog has a list of deadlines for dropping and withdrawing from classes.
First year students enrolled for their first term do not have access to drop and add classes through the Murphy Online system. In order to make changes to your schedule you must pick up an Undergraduate Change in Registration (Drop/Add) form from the Registrar's office (MHC 126) or Academic Counseling (MHC 110) or print out the online version. This form must be signed by both the professor of the class you want to add and your faculty advisor and returned to the Registrar's Office. If you want to drop a class you only need the signature of your faculty advisor on the Change in Registration form.
First Day of Class Attendance Policy
Students must attend class on the first day! Professors have the option to drop you from a class if you are not in attendance. DO NOT assume that if you do not attend the class that you will be dropped from it. The proper procedure is to drop the class online or complete an Add/Drop form. Contact your professor or Academic Counseing & Support if extenuating circumstances will prevent you from attending the first day of class.
Progress Toward a Degree
A student who has applied and been accepted to UST through the Admissions Office and enrolls in courses with the expectation of earning a degree is called a degree-seeking student. Degree-seeking students enrolled in 12 or more credits during a semester are considered full time students.
A degree-seeking student is ranked by credits successfully completed:
Fewer than 28 credits = Freshman
28 to 59 credits = Sophomore
60 to 91 credits = Junior
92 credits or more = Senior
Core Curriculum Planning Guide
This provides all of the requirements for the Core Curriculum in a format that is easy to read and plan what you have left to complete. This is based on the 2014-2016 Undergraduate Catalog. If you began taking classes Fall 2014 or later this is your catalog.
Use this Practice Schedule to help you schedule your class times.
The Degree Plan worksheet provides you with a grid in which you can plot out courses you will take each semester until completion of your requirements. After completing this plan, make an appointment with your faculty advisor or an Academic Counselor to approve your plan.